Having linked a data range to a chart, you can alter how the data is interpreted using the Edit Data Layout and Transpose Link buttons in the think-cell context menu of the data range.īy editing the data layout, you can remove unneeded or unwanted special rows and columns from the data range, as explained in more detail in Edit data layout. Simply click the To Existing Element button from the Link To PowerPoint menu in Excel’s think-cell toolbar and click on the chart in PowerPoint that you wish to link to. This can be especially powerful when you combine it with Excel’s conditional formatting.Īs well as creating a new chart, you can link a selected data range in your Excel workbook to an existing chart in a PowerPoint presentation. Note: If you use colored cell backgrounds in Excel, you can set those as the segment fill color in the linked chart by enabling Use Datasheet Fill on Top in the chart’s color scheme control (see Color scheme). Please refer to Adding and removing labels and Styling the chart to learn how to configure and style the chart. The Excel workbook containing the linked data will be indicated on top of the chart: For a detailed description on how to place, resize and align a new chart, please refer to Inserting a new chart.Īfter insertion, the chart looks and behaves like a regular think-cell chart that has been created in PowerPoint. Switch to the slide where you want to insert the chart, or insert a new slide, and place the chart as usual: Click once to accept the default size or click, hold and drag to change the chart’s initial size. In PowerPoint, when the mouse pointer is on a slide, the familiar insertion rectangle appears. If PowerPoint is not yet running, it starts automatically. When you click on this menu item in Excel, the PowerPoint window is activated. Now select the desired chart type, in our case a Stacked Column chart, from the Link To PowerPoint menu in Excel’s think-cell toolbar: But it is not strictly necessary, as the interpretation of a linked range of cells can be modified as explained in Fitting the data layout. This is the easiest case, as a link will initially be created using the default data layout for the selected chart type. The range we selected in our example perfectly fits the default datasheet of a Stacked Column chart, with rows representing series, columns representing categories, category labels in the first row, a second row where a value representing 100% would go, and a first column where series labels would go. To create the chart from Excel, select the desired data range in your Excel workbook, including series (in our example empty) and category labels: Let's say you want to recreate the example chart from Introduction to charting, but instead of entering the data into the internal datasheet in PowerPoint, you want to use it directly from an Excel sheet. 21.1 Creating a chart from Excel 21.2 Fitting the data layout 21.3 Updating a linked element 21.4 Creating a table from Excel 21.5 Creating Text Linked to Excel 21.6 Data Links dialog 21.7 Maintaining data links 21.8 How to compile the data 21.9 Frequently asked questions 21.1 Creating a chart from Excel When data in Excel changes, you can either update the charts on command or have think-cell do the update automatically. You can customize this chart even more, for example you can reduce the gap width between bars to the minimum available.When the source data for your data-driven charts is available in Excel, you can create charts directly from the Excel application. Now, select No fill in order to use a transparent color. Here, click Format Data Series and then look for the Fill tab. Now, select the bottom serie (click there one time only) and then right click to open the contextual menu. These charts are really good to highlight individual components that build up to a total. In fact, the Build Down version is the most similar to a waterfall representation. This kind of charts is also known as Build Up and Build Down. So for example, if your data points for Data column 1 is 0 and 15, we will be used 15 as the first value for the next column. As you can see in the following screenshot, consider to add the sums of each previous column to the next. In the Excel spreadsheet, add all the required data points. Modify the bottom data series to fill with a transparent styleįirst, insert a simple bar chart from the gallery but make sure to choose the Stacked Chart from the list.Use the stacked column chart from Microsoft PowerPoint.
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